Program Associate, Marine Microbiology Initiative
Marine Microbiology Initiative
The Marine Microbiology Initiative (MMI) seeks to gain a comprehensive understanding of marine microbial communities, including their genetic diversity, composition and function; their ecological role in the oceans; and their contribution to ocean health and productivity.
The Program Associate will provide programmatic support to the Marine Microbiology Initiative. The primary responsibility is to ensure that the systems to manage grants and strategic workflows are implemented efficiently by the MMI team through effective coordination of team processes and activities.
- Facilitate coordination of overall Initiative grantmaking processes and strategic planning efforts.
- Employ project and grant management tools to manage information on the grant pipeline, including grant requirements, preparing reporting templates for grantees and tracking payments.
- Support timely programmatic decisions through tracking and analyzing the Initiative budget allocation, including funding and grantmaking projections.
- Assist with analysis of current and prospective grantees’ legal and financial status.
- Analyze grantee financial reports.
- Develop, solicit and manage website content.
- Analyze and report on media, news outlets, and scientific journals and share relevant information with the team.
- Collect and organize scientific publications, including compiling citations using bibliographic software.
- Help organize and schedule conferences, workshops and meetings with members of the MMI community, including arranging travel (meals, lodging, etc.) for meeting participants as needed, managing event expenses and participant reimbursements, etc.
- Develop and give presentations for internal and external audiences regarding the Initiative’s activities.
- Apply knowledge of MMI and the Science Program when addressing inquiries from the MMI community.
- Actively participate in Science Program and Foundation meetings, trainings, and other activities.
- Communicate directly with grantees and prospective grantees regarding grantmaking procedures.
- Support team by helping manage review process for grant proposals, as needed.
- Coordinate MMI team activities, organize team meetings and calendars, manage documents, and carry out other administrative duties as requested.
- Maintain meeting agendas, create and distribute meeting notes and synthesis documents, maintain action items for the team.
Experience and Education
The ideal candidate will have:
- Bachelor’s or Master’s degree in a relevant field.
- Demonstrated work experience in administration and/or project management.
- Interest in scientific research (such as biology, environmental microbiology, oceanography, ecology, earth sciences, chemistry, physics, etc.) demonstrated through work, extracurricular activities, and/or volunteer programs.
Competencies and Attributes
The ideal candidate will also have:
- Strong attention to detail and organizational skills.
- Excellent project management and analytical skills.
- A strong team orientation, positive attitude, integrity, self-motivation, discipline, and reliability.
- Ability to work independently, self-manage priorities and goals for projects, meet deadlines, and multi-task while working well under pressure.
- Work proactively and take initiative while consulting with Program Director and Program Officers as appropriate.
- Ability to think critically and exercise judgment within defined procedures and practices to determine appropriate courses of action.
- Interest and ability to synthesize knowledge in a variety of scientific fields.
- Willingness to ask for help and identify appropriate resources to accomplish tasks, when necessary.
- Strong written, oral, graphic, and inter-personal communication skills (e.g. phone inquiries, webpages, PowerPoint presentations, correspondence, and research summaries).
- Proficiency with office productivity software (e.g. Outlook, Word, Excel, PowerPoint, etc.).
Desired Behavioral Characteristics
The ideal candidate will also demonstrate the following behaviors, which are the hallmarks of our culture and characterize how we strive to do our work with each other and our partners:
- Practice courageous conversations
- Build trusted relationships
- Move with speed
- Build high-performing teams
- Focus on what matters
- Take smart risks
- Plan outcomes, learn and adapt
Compensation and Benefits
Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.
Applicants must be legally authorized to work in the United States. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.
The Gordon and Betty Moore Foundation is an equal opportunity employer. All correspondence will remain confidential.